Professional Participation Agreement

1. Who this is between

This agreement is between Atlentra Ltd, a company incorporated in Mauritius (Business Registration Number C23196770), registered office 41 Etienne Pellereau Street, Port-Louis, Mauritius, operator of notary.mu, the data controller and processor and the invoicing entity (“the platform” / “the operator”), and the professional whose application has been approved (“you”). The platform technology and intellectual property are owned by AI Telemetrics Ltd (United Kingdom, company number operator to complete) and licensed to Atlentra Ltd.

2. Admission to the platform

You apply; staff review; a professional role is granted only after identity verification and explicit approval. Approval is discretionary and may be withheld without the platform giving reasons that would compromise the security of the verification process. Admission is to the platform, and to nothing else.

3. What verification means, and what it does not

Verification confirms eligibility to access the platform on the basis of what you supplied. It is not an appointment, a licence, an accreditation or an endorsement by any government or professional authority. The platform will describe you publicly as a participating professional and will not describe you as approved, certified or accredited by notary.mu. You agree not to describe yourself in those terms either.

4. Your independence

You practise on your own account. The platform gives no professional direction, sets no professional standard, reviews no professional judgment and takes no share of a statutory notarial fee. Nothing in this agreement creates a partnership, employment, agency or joint venture.

5. Accepting and declining matters

You decide whether to accept an instruction. The platform never allocates work, never rotates matters between professionals, and never presents a client’s payment of a platform charge as an acceptance by you. A client’s selection of you is an approach, not an engagement.

Acceptance is a recorded act: the date, time, accepting professional and responsible office are written to the dossier, the client is notified by name, and the point at which professional responsibility begins is therefore fixed and evidenced.

6. Professional responsibility

Once you accept a matter, you are responsible for legal advice, professional verification, the sufficiency of documents, drafting, execution and completion. Checklists, cost estimates, screening results, signing-eligibility indications and search outputs produced by the platform are preliminary inputs to your judgment. They are not professional conclusions and must not be relied on as such, nor passed to a client as though they were yours until you have adopted them.

7. Confidentiality

You keep client information confidential in accordance with your professional obligations. The platform keeps dossier content confidential as a matter of system design, not merely of policy: étude boundaries are enforced server-side, cross-étude access returns nothing at all, and every professional act, document download and record access is logged.

8. Accounts, staff and permissions

Every person uses an individual account; shared office logins are not permitted. You may invite staff to seats, set their permissions, and withdraw access immediately. You are responsible for the acts and omissions of the people you admit to your workspace, and for withdrawing access when someone leaves your office. Staff seats carry a charge and a member cannot activate their own seat.

9. Platform administration access

Platform staff do not have routine access to the substance of your dossiers. Administrative access is exceptional, role-controlled, logged, and justified only by a support request, a security incident or a legal obligation. operator to complete: the notification you will receive when such access occurs.

10. Data protection roles

For a dossier you have accepted, you are the professional controller and the platform processes on your instructions. For account creation, professional onboarding, billing and platform security, Atlentra Ltd is controller. The full allocation is set out in the privacy notice. A data-processing agreement between you (as professional controller) and Atlentra Ltd (as processor) is annexed to this document. operator to complete: annex the executed data-processing agreement.

11. Permitted use of dossier information

The platform does not sell, licence, rent or use dossier content for advertising, and does not use it to train models. Aggregate, non-identifying operational statistics may be used to run and improve the service.

12. Platform charges

Platform charges are for software and infrastructure. They are never a share of, a substitute for, or a supplement to a statutory notarial fee. Charges are tiered and metered; an itemised quote is available before onboarding, contracted with and invoiced by Atlentra Ltd. You undertake to disclose truthfully and promptly any change in your business, your number of users or seats, or your contract — growth or contraction — that affects the applicable charges. Charges are adjusted annually in line with inflation (the official Mauritius CPI) automatically; a change driven by a third-party provider’s cost increase takes effect on fourteen (14) days’ written notice; any other change to the published tariff takes effect on operator to complete (e.g. 30) days’ written notice. Duties, taxes and registry charges are shown separately and are never marked up.

13. Your professional fees

You set, invoice and collect your own professional fees under the applicable statutory scale. Where the platform displays a figure to a client it is marked indicative and attributed to no one until you confirm it. Duties, taxes and registry charges are shown separately and are never marked up.

14. Complaints, and where they go

Complaints about your professional conduct belong to the Chambre des Notaires or the relevant professional body; the platform does not adjudicate them and will say so plainly to anyone who raises one. Complaints about the platform’s own service are handled under the published complaints procedure. The routing page is here.

15. Security incidents

Each party notifies the other without undue delay of any incident affecting the confidentiality, integrity or availability of dossier data, and cooperates on notification to the Data Protection Office and to affected individuals where the law requires it.

16. Suspension and termination

Either party may terminate on operator to complete notice. The platform may suspend an account immediately where professional status lapses, where a false declaration is discovered, or where continued access presents a security or legal risk — and will tell you which of those it is.

17. Getting your dossiers out

On termination you may export your dossiers and their documents in a usable format. Export is available operator to complete after termination. The platform does not hold your files hostage against a disputed charge.

18. If the platform becomes unavailable

Your professional records must not depend on the continued existence of a supplier. You are entitled to a periodic export, and the platform will give operator to complete notice of a permanent withdrawal of service together with a final export window.

19. Retention

Retention periods follow the published retention schedule, subject to any longer period imposed on you by professional or statutory obligation. Where the two differ, the longer applies.

20. Liability, indemnity and accurate profiles

You warrant that you hold current professional indemnity cover appropriate to the work you accept through the platform, and that your directory profile is accurate and not misleading. The platform’s liability to you is operator to complete (to be settled with counsel). Nothing in this agreement limits liability that cannot lawfully be limited, and nothing in it displaces any obligation imposed on you by statute or by your professional body — where there is a conflict, that obligation prevails.

Governing law

This agreement is governed by the laws of the Republic of Mauritius, and the courts of Mauritius have jurisdiction. Intellectual-property rights in the platform are owned by AI Telemetrics Ltd (United Kingdom) and licensed to Atlentra Ltd. operator to complete: confirm final governing-law and forum wording with counsel.

Questions about this agreement: operator to complete. Related: terms of use · privacy notice · regulatory status · apply for an account.